Thank you for booking The Old Chapel Centre, Alfriston. We hope you will find everything to your liking, but if not we welcome comments and suggestions from those using the building.
PLEASE MAKE SURE YOU READ THE FOLLOWING INSTRUCTIONS BEFORE USING THE HALL
THIS IS A LEGAL REQUIREMENT FOR ALL THOSE WHO BOOK THE FACILITIES
If you have further questions, please contact the Bookings Secretary.
The hall can comfortably accomodate around 90 people, or 70 if sitting at tables. We suggest that children’s parties should not exceed 30 children.
Setting Up & Clearing Up
A deposit of £100 is usually required which will be returned in full after the event if everything is in good order.
PLEASE LEAVE THE HALL, SERVERY KITCHEN & TOILETS AS YOU WOULD LIKE TO FIND THEM
Please report any problems to the Bookings Secretary as soon as possible.
- All bookings must finish promptly at 11pm when the caretaker will lock the hall.
- If you wish to book setting up time the day before a minimum of 2 hours will be required from 6pm onwards.
- Clearing up can take place the following day and time for this will be included in the hire fee.
- Our Cleaner comes in on a limited basis and therefore we trust that you will respect this and leave the hall as you found it. Cleaning equipment is in the vestry. If necessary please use a DAMP mop and SOAPY water only on the floor.
- No material, decoration or other articles shall be fixed, glued, nailed or screwed to any wall, ceiling or furniture.
- You are required to pay for any damage as a result of ignoring this condition, along with any other wilful mistreatment or negligence.
We hold Public Liability Insurance for the Old Chapel Centre itself but by signing the booking form you acknowledge that we have made you aware that you may wish to take out your own insurance policy if you deem it necessary to cover yourself against accidental damage to your own property or accidental injury to third parties arising from the event.
In the event of an emergency it may be necessary, at short notice, to ask the hirer to cancel or reschedule a hire period. The Old Chapel Centre reserves this right to do so but only with good cause or justification.
The deposit will be refunded in full unless there is a deduction for damage or cleaning. A cancellation fee may also be deducted from the deposit.
- If you cancel more than 6 months before the event a charge of £25 is levied
- If you cancel between 3 and 6 months before the event 50% of the deposit is charged.
- If you cancel less than 3 months 75% of the deposit is charged
- If you cancel less than 1 month 100% of the deposit is charged.
We suggest that you close the two inner doors between hall and vestibule to minimise noise disturbance, retain heat and avoid members of the public entering. There are two notices in the leaflet racks adjacent to each of the inner doors informing the public that a private event is underway and asking them to return later. Just turn them over to display the required text. You do not need to lock the outer doors but you may wish to pull them to for the reasons mentioned above.
Locking and Unlocking
All bookings must finish promptly at 11pm when the caretaker will lock the hall. The Old Chapel Centre is open during the day and locked overnight. Most bookings will not need a key as the hall will already be open. For those who have a longer booking and/or are leaving valuables in the Hall, a key is available on request and you will be asked to sign for this and pay a deposit of £10. After your booking, please return it to the Bookings Secretary.
- Under NO circumstances will the hirer duplicate any keys or allow them to be used by any person not approved by the Bookings Secretary.
- Gaining access to the toilets and disabled access on entering the hall is by means of a key pad to the servery and the code for this will be provided on the booking form (It is also on the back of the vestry door).
- PLEASE NOTE THAT USERS MUST BE FAMILIAR WITH THIS CODE BEFORE USING THE HALL AS THE DOOR TO THE SERVERY MUST BE UNLOCKED TO ALLOW ACCESS TO THE FIRE EXIT AND DISABLED ACCESS.
- Enter the 6 digit code and turn the bottom pad to the right to open
- From the servery you pass into the kitchen; the door between the kitchen and the lobby leading to the toilets must be unlocked on the kitchen side via a thumb screw.
- The door from the lobby to the main hall is also locked from the lobby side by means of a thumb screw and this must also be released.
- ALL DOORS MUST BE UNLOCKED WHEN THE BUILDING IS IN USE TO ALLOW ACCESS TO THE FIRE ESCAPE.
- Once the thumb screws have been released users can access the toilets, disabled access and fire escape directly from the main hall without going through the servery.
- PLEASE MAKE SURE THEY ARE ALL LOCKED AT THE END OF YOUR BOOKING.
- When leaving the servery for the last time you must close the door, enter the 6 digit code and turn the bottom pad to the left to lock.
Tables and Chairs
There are 80 blue upholstered chairs which are stacked each side of the pulpit, plus extra seating on the pews fixed around the perimeter of the hall.
There are 6 rectangular tables (mostly stored flat) and 8 square folding tables. These are kept in the small room to the left of the entrance on entering the hall.
If you have used any of these tables please ensure the tops are clean and they are returned and stacked neatly in the storage area.
The switches for lighting are on the back wall to the left of the building as you enter.
- The central chandelier is switched on by pressing the round white button on the right switch panel.
- The square side lights are controlled from the switch to the right of the chandelier control.
- The spot lights on each side are operated from the switch panel on the left
- 1 = back spots
- 2 = front spots
- 3 = back and front spots
- 4 = ALL spots
- 5 = ALL LIGHTS OFF
The dimmers can increase or decrease intensity of all lights except for the square side lights.
- Upper right dimmer — increases intensity of light
- Lower right dimmer – decreases intensity of light
Feel free to mix and match as you like but make sure you SWITCH ALL LIGHTS OFF WHEN YOU LEAVE BY PRESSING CONTROL 5 – THE LOWEST BUTTON ON THE BOTTOM LEFT OF THE LEFT HAND PANEL. There is also a switch for the wall light behind the pulpit which is sited to the right of the pulpit itself.
These are permitted providing
- There are no naked flames (candles or night lights must be in glass containers)
- There is always someone present in the building when candles are lit.
Fire Extinguishers and Fire Blanket
These are sited around the building, and near all exits. Please sure you familiarise those attending your event with fire safety procedures such as exit points.
The required heating time is selected by pressing the button marked BOOST repeatedly until the correct time is reached .
- The LED’s adjacent to the time markers will light up in the sequence. Select the time you require.
- Fifth push returns BOOST to zero (all LED’s out and heating OFF)
- Once the boost selected is underway the LED’s will go out sequentially indicated the approx boost time remaining
- ON NO ACCOUNT MUST ANYONE TOUCH THE BOILER.
- If, for any reason the heating does not work, please contact the Booking Secretary
If the weather is cold, we suggest that you turn it on at least 10 – 15 minutes before you wish to use the hall as it takes a few minutes to warm up.
You will find sockets on the wall behind the electric organ (to left of stage), behind the wooden supports of the screen around the stage and on back of pulpit screen. There are also sockets in the floor, near the columns. Lift the wooden covers and remember to gently replace them when you leave.
In order not to offend our neighbours, we request that music is kept to a reasonable level and should finish at 23.00 at the latest. Keeping inner and outer doors closed will considerably reduce noise levels. If we receive any complaints about noise we will ask you to turn it down or leave the hall immediately and forfeit your booking fee and deposit.
Amplification and Hearing Loop
There is a hearing loop in the Building. There are two hand held microphones which can be plugged into the centrally located black box just below the stage. Both microphones must be connected to the correct socket in order for them BOTH to work. Please ask the Booking Secretary for further instructions if you wish to use these facilities.
Sale of Alcohol
The Old Chapel Centre is not licensed for the sale of alcohol and we do not permit this to take place. If you are serving or selling alcohol you will need your own licence. Our events organiser can talk you through the details. No betting, gaming or lotteries are permitted either.
You are welcome to use the gallery but only for a limited number of persons (eg. 10 – 12)
CHILDREN SHOULD BE SUPERVISED AT ALL TIMES
The key to the padlock on the gate at the foot of each stair is just behind the wooden partition.
PLEASE LOCK IT AGAIN WHEN YOU LEAVE
A screen for projecting slides etc is available and can be set up on request. This can be suspended from the hooks in the ceiling of the rear gallery.
You will find the following items of white china (up to 80 settings)
- Large plates
- Small plates
- Cups and saucers
- Miscellaneous, jugs, bowls etc.
These are in the cupboards in the servery. If used, please wash, dry and put them back where you found them.
Cutlery is also available for 80 people and is mostly kept in servery drawers and in base unit adjacent.
We do not have wine/beer glasses of any description and we suggest that you hire/loan these if required.
Kettle, Urn and Microwave
These are all in the servery and available for your use.
You will find a variety of tea towels and tablecloths in the large cupboard in the servery. If you use these, please leave the dirty cloths on the counter in the servery.
Please make sure ALL rubbish is placed in the swing bin in the servery. Full bins and/or anything which is likely to smell should be taken away in the plastic sac and disposed of elsewhere. We do not have recycling facilities. More plastic sacks for swing bin can be found in the kitchen drawers
The kitchen is equipped with a 4 ring gas hob, electric oven, fridge, sink with drainer and hand wash basin. Please make sure all electrical items are switched off when you leave, EXCEPT FOR THE FRIDGE WHICH STAYS ON.
Hot water for washing up
There is an at-source water heater over the sink which should be switched on 10 minutes before you need to use it. PLEASE SWITCH OFF AFTER USE.
Wall fan heater
This can be selected for 15 minutes upwards and repeatedly pressing the button will take you through the cycle including OFF
An ordinary toilet and a disabled toilet are accessible from the Church. Please make sure you know the code to gain access via the key pad. This can be set to override to allow coming and going whilst the hall is in use but must be set back again when you leave.
The garden can be used by anyone hiring the Old Chapel Centre. It is accessible from the twitten adjacent to the Old Chapel Centre. We also have plans to improve this in the second phase of our refurbishment plan and hope to gain access to the improved area by means of a door from the Church directly onto the patio.
We have two A-boards which are kept in the storage area to the left of the door when entering the buildng. You are welcome to place your own poster behind the Perspex covers. (Each side of the frame acts like a big clip which clicks open and closed to secure the perspex and poster.)
An A-board can be left outside the Old Chapel Centre, providing it is off the main footway. It can also be left in the village square (DURING THE DAY ON WHICH YOUR EVENT TAKES PLACE AND ONLY WITH PERMISSION OF ALFRISTON PARISH COUNCIL) We advise you to contact the clerk of the Parish Council, via e-mail firstname.lastname@example.org at least one month before your booking if you wish to advertise in this way.
There is a private car park for users of the Old Chapel Centre. Access via River Lane and River Bank.